Terms and Conditions






A signed ‘Contract for Photography Services’ and payment of the non-refundable session fee are required to confirm the photographic services of ‘Orchid Media Ltd’. Any final balance is then due one week prior to your session date.




The Parties agree to a pre-session consultation in order to finalise shooting times and the Client’s request for specific photographs. For Wedding and Event sessions this shall be approximately four weeks prior.




Orchid Media Ltd aims to provide you with your gallery within two weeks of your session date. Should an extension be required this will be provided in writing to the Client within the first two weeks after the session date.


Album Design & Product Design


If an album or product is included within your chosen package this will be designed once you have selected your preferred images, or the Client has passed over the right to the Photographer for selection. The Client will be required to approve a draft of the design and only once this has been agreed will the album be sent to print.




The Client will be responsible for ensuring that during a session Zoe Parsons acting on behalf of Orchid Media Ltd is the sole and exclusive professional Photographer. It is understood that from time to time, in particular during an event that guests will of course want to take photographs, however the Photographer must be given precedence over your guests in order to take the photographs required. Orchid Media Ltd cannot be held responsible for photographs missed due to interruption of the Photographers work.


The Schedule


Both the Photographer and the Client agree that punctuality and co-operation are essential. The Photographer will make every effort to capture all requested photographs, but it is impossible to guarantee that specific requested photographs will be captured. The Photographer will make an effort of good faith to capture a reasonable amount of images during the session, but it is impossible to guarantee a specific amount.


Artistic Licence


Orchid Media Ltd shall be granted artistic licence and the Photographers judgement regarding: posing; lighting; locations and props used. Photographing and editing shall be deemed correct. All decisions made by Orchid Media Ltd are made in the best interest of the Client who will be given the highest quality selection from the images taken.


House Rules


Please note that photographers are sometimes limited by rules imposed by registrars, ministers and venue management as to what can or cannot be done on location. Such as no flash photography, in these circumstances the Client agrees to accept the technical limitations that may be imposed on the equipment used.




English copyright law states that the copyright of the images produced remain with the Photographer. The Photographer grants the Client permission to make copies of the images under the following conditions. The images produced by the Photographer are for personal use by the Client and their friends and relatives. Selling, publication or any commercial use of the images are not allowed without prior written permission from the Photographer. The Client is not permitted to pass on images to any third party, such as suppliers, that will be used for marketing or advertising purposes without written consent from the Photographer.


Images on the website are for viewing only and must not be copied or saved. Any images posted by me onto Facebook can be shared from my page, tagged and used as profile and cover photos but must not be saved, copied or altered in anyway. If purchasing digital images these will not have my watermark on, images must not be altered in any way, otherwise you have full printing and usage rights once purchased. Printed images must not be scanned or photographed to make digital copies, this is in breech of copyright laws as well as any alteration of images and is illegal.


Permission is granted to Orchid Media Ltd to use any images created under this contract for professional samples, social media, displays, internet website pages, advertising, exhibitions, contests, and any other purpose. All images are granted permission for Orchid Media Ltd's use, unless specified on the model release.


Limit of Liability


If the Photographer is unable to supply the agreed services, due to photographic failure, illness or injury, then liability is limited to a refund of any payments received. The Photographer will make every effort to help find a replacement Photographer for you to book. Orchid Media Ltd has safeguards in place to prevent the loss or damage to your images. However, should the images be lost, stolen or destroyed for reasons beyond the Photographers control liability is limited to the return of fees paid or part thereof according to the percentage of images supplied.




Written notice must be provided to Orchid Media Ltd should you need to cancel your booking, but in doing so shall forfeit the deposit. Cancellation less than four weeks before the date of an Event session or Wedding will result in the full payment due. If sessions are postponed to a later date the Photographer will retain the fee and reschedule for a new time and date.



Forms to download


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